Global Leader in

VAT Refund and

Tax Compliance Solutions​

about us

About Us — What We Do

At SPEEDVAT, we help global businesses navigate the complex world of international expenses, operations, and taxation. As companies expand across borders, they encounter a wide range of overseas costs—travel, accommodation, office operations, procurement, marketing, engineering projects, and more. Each of these activities generates foreign tax obligations and potential refund opportunities. Our mission is to make these processes simple, compliant, and financially optimized.

Our work spans every stage of a company’s international footprint.
We support organizations with VAT recovery and tax compliance for business travel expenses, including overseas hotel and apartment stays, meals and entertainment, car rentals, fuel, taxis, and public transportation. For companies participating in global conferences, we handle the tax implications related to registration fees, meeting room rentals, and international training programs.

As businesses operate abroad, new challenges arise. SPEEDVAT assists with the rental and operation of overseas offices, as well as the management of expatriate employees and the accompanying legal, financial, and HR-related consulting—covering areas such as foreign investment, acquisitions, and regulatory compliance.

For enterprises involved in product development, assembly, testing, repairs, warehousing, and logistics overseas, we ensure they remain fully compliant while identifying eligible tax recoveries tied to these operations. We also support companies expanding their global presence through international exhibitions, advertising, market research, roadshows, and promotional activities, all of which often involve recoverable overseas tax costs.

Technology-driven businesses rely on us for the specialized tax handling of equipment rentals, servers, and data centers located abroad. Meanwhile, exporters trust SPEEDVAT to manage tax issues related to equipment, samples, exhibits, and spare parts, including duties and foreign taxes paid during temporary entry or demonstration activities.

For companies operating across global supply chains, we manage compliance and recovery for goods picked up directly from overseas factories, as well as for local procurement within foreign engineering projects—from tools and equipment to raw materials and consumables, all subject to local taxation.

Across every scenario, SPEEDVAT’s purpose remains the same:
to help businesses recover what they are entitled to, stay compliant in every market, and gain clarity over all international tax-related activities. With deep expertise and advanced technology, we transform global tax complexity into a streamlined, transparent, and value-driven process.

Our Services

VAT Refund Services

Our VAT Refund Solutions Include: Cross-border business travel VAT refund Meetings, incentives, conferences, and exhibitions (MICE) refund Procurement and supplier VAT refund Tax representation with local authorities Automated VAT filing and documentation review

Consulting & Advisory

Advisory Services Include: International VAT consulting Cross-border tax risk assessment End-to-end compliance program design Process optimization and workflow improvement Customized tax training for enterprise teams

Tax Compliance

Our Compliance Services: VAT registration in foreign jurisdictions Monthly and quarterly tax filings Tax representation and authority communications Cross-border eCommerce VAT compliance Reporting, reconciliation, and audit support

Technology Solutions

Digital Tools & Platforms: Invoice capture and management system Data extraction and automated validation Intelligent workflow and approval engine Client self-service portal for tracking and reporting API integrations with ERP, finance, and travel systems

VAT Refund
Process

At SPEEDVAT, we provide a streamlined, 
end-to-end VAT reclaim service.
The process is simple, transparent, 
and fully managed by our team of professionals.

Begin by signing a service agreement with SPEEDVAT to activate your VAT refund service.

We issue a dedicated client code, which allows us to manage and track your VAT reclaim activities.

SPEEDVAT gathers all eligible invoices through two methods:

  • On-site audit: Our team visits your office to review and collect documents.

  • Remote data collection: Images and data are uploaded or retrieved electronically for processing.

We organize, verify, and prepare all reclaimable invoices. If required, we reissue invoices in compliant formats.

Clients review and sign the refund application documents prepared by SPEEDVAT.

We submit all invoices and documentation to the relevant foreign tax offices on your behalf.

SPEEDVAT provides regular updates and progress reports so you always know the status of each claim.

Once approved by the tax authorities, the refund is issued to you, along with any returned or processed invoices.

Our Expertise

Turning Global Tax Complexity Into Real Financial Gains

International Withholding Tax Specialists Cross-border income shouldn’t mean losing part of your profits. Our team focuses exclusively on reclaiming excess withholding tax, giving you back the funds you’re entitled to—efficiently and reliably. Reclaim your money with confidence.

Strategic Tax Recovery Insights

We take a proactive approach: Identifying hidden reclaim opportunities Analyzing gaps in your current processes Streamlining documentation and filings Our goal is simple: Help you recover more, faster, with less effort on your side.

Compliance Without the Complexity

Navigating global tax rules can be overwhelming. We simplify it. Our experts ensure your claims align with international regulations while reducing the risk of delays or rejections. Stay compliant. Stay protected.

Customized Recovery Strategies

No two businesses are the same—and neither are their tax positions. We design personalized recovery plans that maximize efficiency and unlock the highest possible refund amounts. Your organization deserves a strategy built just for you.

What My Clients Say?

SPEEDVAT has transformed the way we manage our international VAT recovery. Their expertise and automated tools significantly increased our refund amounts while reducing internal workload. A truly reliable partner for global operations.
Emma Collins
Finance Director, Global Manufacturing Group
Working with SPEEDVAT has been seamless from day one. Their compliance team guided us through complex foreign VAT requirements, and the real-time dashboard gave us full visibility. We now spend 70% less time on tax administration.
Michael Rivera
Head of Accounting, European Tech Firm
We handle events in multiple countries every year, and SPEEDVAT has been critical in ensuring timely VAT refunds and accurate documentation. Their service is efficient, transparent, and always dependable.
Sophie Bennett
Operations Manager, Global Events Company
HIGHLIGHTS

FAQ

Most cross-border business expenses qualify for VAT refunds, including travel costs, accommodation, meals, transportation, training, exhibitions, and certain procurement-related expenses. Eligibility depends on the country and the nature of the expense. Our team reviews all submissions to ensure compliance and maximize your refund potential.

The refund timeline varies by country and tax authority. On average, it may take 3–9 months depending on the complexity of your claim and the volume of documentation. Our platform provides transparent, real-time tracking so clients always know the status of their application.

In many countries, foreign businesses must register for VAT or appoint a local tax representative to stay compliant. We manage the entire process—registration, filings, communication with authorities—ensuring you meet all legal requirements without needing a physical presence.

Our platform automates invoice collection, data validation, and submission workflows. It eliminates manual errors, reduces administrative workload, and provides full visibility with dashboards and tracking tools. Clients can upload documents, monitor claims, and access reports anytime via a secure portal.